Enterprise
Close up of female accountant or banker making calculations. Savings, finances and economy concept

Mileage Reimbursement vs. Car Rental Calculator

Employee Travel: Should You Rent a Car or Reimburse Mileage? 

As companies realize the many benefits of renting a car instead of encouraging employees to drive their personal vehicles when they need to travel for work, you may be wondering whether it is the right choice for your business. Use our car rental and mileage reimbursement calculator to see the difference working with Enterprise can make for your travel budget in just a single trip. 

Rental Car Benefits 

  • Saving Money. By renting vehicles (often at discounted corporate rates), businesses can frequently cut costs. On average, rentals cost 35¢ a kilometre, while the CRA rate for 2025 is set at 72¢ (76¢ in the territories), offering a savings of more than 50%.1
  • Managing Risk & Duty of Care. With a recent-model rental, you get peace of mind knowing the vehicle technology is current and maintenance is up to date. 
  • Protecting Your Brand Image. Choosing a rental car from Enterprise helps ensure your employees travel — and meet clients, partners and vendors — in a clean, well-maintained and regularly serviced vehicle. 

Calculate Mileage Reimbursement Expense Vs. Renting a Vehicle

See how much you can save by renting a car for business travel — instead of reimbursing your employees for kilometres driven — by filling out the reservation form using the instructions below.

Keep in mind, our calculator shows a comparison for a single event but that’s only the beginning. Reach out today for a complimentary mileage reimbursement audit to see how much your company could save each year.  

How to Calculate Mileage Reimbursement and Rental Costs

  1. Fill in the required fields using the information for the business travel you have in mind. See below for a glossary of terms and tips for what numbers to use. 
  2. Once all values have been entered, click ‘Continue’. 
  3. The calculator will determine the costs for your trip for renting from Enterprise compared to reimbursement at your company’s chosen cost-per-kilometre.  

Glossary

Travel Distance is the total miles traveled by car to and from your destination. Google Maps™ mapping service can help you estimate this distance. 

Fuel Cost is the current price per litre of gas. The Canadian Automobile Association (CAA)  is a good resource to use when looking for the current prices for your travel area(s). If your travel takes you through areas with varying costs, averaging them can provide a helpful estimate. 

Reimbursement Rate is the amount per kilometre that your company uses when reimbursing employees for travel in personal vehicles. Many organizations choose to use the CRA kilometric rate, an amount reviewed and often adjusted annually, which we’ve entered for you, but if your company uses an alternative rate, enter that instead.  

Google Maps is a trademark of Google LLC and this page is not endorsed by or affiliated with Google in any way.  
1 Estimate based on 2024 Enterprise reporting at home city locations by business rental customers in Canada. Claim assumes Enterprise business rental customers rented an ICE vehicle for 6 days with a fuel efficiency of 7 liters/100km and gas costs $1.51/liter.